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How to take Minutes Effectively

WHY SHOULD YOU LEARN TO TAKE MINUTES?

Minute Taking is a key skill and is often far more involved than given credit.  Many people start taking minutes with little or no training.

Whether you've been taking minutes for a while and would like to gain more confidence, or whether you're a complete novice - this training will give you the opportunity to develop this key skill.

Minutes are of vital importance to a meeting.  They summarise the discussion, record action points and confirm decisions made.  However, if they are not taken correctly they are of little or no use as a record for the meeting.

To avoid common mistakes you need to know what to listen for, how to take notes and how to turn those notes into a set of professional Minutes.  All these areas plus many more tips and tricks are covered in our Minute Taking course.

KEY BENEFITS
Upon completion of this course, you will be equipped with knowledge and tools that enable you to:
  • Take notes clearly and concisely
  • Learn different note-taking techniques to enable you to keep up with the meeting
  • Build confidence in your role as Minute Taker
COURSE OUTLINE

Session 1: Preparation for a Meeting

  • Styles of Agenda including the Chairperson’s Agenda
  • Agenda Items – traditional and meeting specific
  • Drawing up an Agenda
  • Familiarisation with Technical Terms
  • Administration arrangements
  • Self preparation to promote confidence

Session 2: On arrival at the Meeting

  • Identifying the meeting participants
  • Choosing the appropriate seat
  • Items to check with the Chairperson

Session 3: During the Meeting

  • Listening and Summarising
  • Writing the notes using appropriate styles
  • Recording the Decisions and Actions
  • How to handle problems

Session 4: Transcription of the Notes and Production of the Minutes

  • Importance of reading through and editing the notes as soon as possible
  • Different Styles of Minutes
  • Sections of Minutes
  • How to write clearly and concisely
  • Writing in the appropriate tense and voice

Session 5: Overview and Action Planning

  • Overview of Minute Taking
  • Drawing up an Action Plan
  • Refining your Technique
WHO SHOULD ATTEND
This course is suitable for those who are new to taking notes at meetings or those looking for new ideas or ways to present Minutes more effectively.
WHY YOU CANNOT MISS THIS COURSE
This course has been designed to enable you to practise the skills of preparing accurate and effective minutes of meetings, helping you to build your confidence.
This course gives you the understanding of what to listen for and how to note it.
WHO ARE CBH TRAINING
CBH have been delivering training into businesses for over fifteen years. All our Trainers come from industry so you are assured of their competence to deliver professional and practical knowledge throughout the course. All training is backed by our 90-day free support line, which can assist you when putting your learning into practice.

 

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